If you’re looking for a better way to manage your emails, why not set up an email client like ? It is mainly used to receive, send and store emails. However, it has many other features like calendar, tasks, contacts and many more.
In this tutorial, we’ll show you how to set up Outlook to manage all your email quickly and easily.
Pre requirements
First of all, there are a few things you need to have before you start setting up Outlook on your computer like .
- A – example.com
- Your email address with your own domain – admin@example.com
- Your email password
- Your email configuration data
Assuming you already have a domain and created an email, you should already have the first three requirements listed above. However, to access your email through an email client such as Outlook, you must have details of the incoming (IMAP/POP) and outgoing (SMTP) servers.
How to configure Outlook
Now that you’ve taken care of everything you need, it’s time to learn how to set up Outlook.
Microsoft Outlook has different versions that provide different sections in each of them. The versions we are going to talk about today are Outlook 2019, Outlook 2016 and Outlook 2013.
You need to make sure which version of Microsoft Outlook you are using as there are minor differences for each version.
MS Outlook 2019
Next, you will learn how to configure Outlook (2019 version)
1. Open Microsoft Outlook 2019
When the window opens, enter your email, then click Connect. If you’re trying to add an additional account, click add account.
2. Choose IMAP/POP
Select IMAP/POP, when you have the option to choose your provider. This will allow you to configure your outgoing mail server and your incoming mail server.
3. Set IMAP or POP options
Whether you choose POP or IMAP, fill in the corresponding details as you can see below. Then click add account to continue. If you don’t know which one to choose, check out this article on .
4. Finish setup
Enter the password for your email address, click Connect and wait for the process to finish. If you have been successful, the following window will appear.
Clever! All that’s left to do is click the button Clever and you’ll be able to start using Outlook for your email account right away.
MS Outlook 2016
Next, you will learn how to configure Outlook (2016 version)
1. Open Microsoft Outlook 2016
If you open the program for the first time, a window will appear. Enter your email and don’t forget to check the manual configuration box. Then click Connect.
2. Configure POP/IMAP and SMTP servers
When the following window appears, choose between POP and IMAP.
When the following window appears, fill in the forms with the control panel details and click Following to continue. Then enter your email password and click Connect.
3. Finish setup
If an error window appears, you should reset the settings by clicking under Change account settings and making sure that everything is according to what is required.
However, if you do the setup correctly, you will see this window on your screen.
Depending on your choice, POP or IMAP, it will be displayed in the list. then click Clever and you will be directed to the Microsoft Outlook 2016 interface.
MS Outlook 2013
Next, you will learn how to configure Outlook (version 2013)
1. Open Microsoft Outlook 2013
A welcome window will appear if you are logging in for the first time. click on Following to continue with your setup.
2. Set up your email account
When the following window appears, click Yes and click Following one more time.
Then, choose the option to “Configure manually or additional server types”, enter your account email, password and continue to the next window.
On the screen below, choose POP or IMAP and click Following to continue.
Enter the corresponding details in the following forms. Choose the type of account you want (POP or IMAP), fill in the details of the incoming and outgoing mail servers with the information you got from your control panel and insert your full email address in the username column next to with the password.
Then click More settings.
In the next window, navigate to the tab Outgoing Server and check the box for “My outgoing server (SMTP) requires authentication”. Then select “Use the same settings as my incoming mail server” as seen below.
Then go to the tab Advanced. Fill in the server port numbers and encrypted connection as seen below, then click OK.
3. Finish setup
After this, click on Following and Outlook will test your account settings to see if things are working fine. If all goes well you will see something like the following screen.
Then just click To close and a window will appear indicating that the configuration process has finished.
Just click on To finalize to be directed to the Microsoft Outlook 2013 interface as seen below.
IMAP vs. POP
Now, what is the difference between IMAP and POP?
The IMAP (Internet Message Access Protocol) enables real-time synchronization with webmail servers.
For example, if you mark a message as unread in Outlook, the actual email on the server will also be marked as unread. This option is also preferable if you want to use Microsoft Outlook on multiple devices.
POP (Post Office Protocol) downloads and stores your email locally. Changes you make in Outlook won’t appear in webmail.
However, with this option you can configure Outlook to make changes on the server: delete, save drafts, etc. The advantage of POP is that when you don’t have an Internet connection, or the server goes down, you can still access your email.
Where to find IMAP/POP and SMTP settings
Different hosting providers have different setup processes, but some are similar.
If you are a customer of , navigate to your control panel and scroll down to the section of emails.
After clicking Mail accountsscroll down a bit to see the information you need under Email Details.
You can copy and paste the details into a Notepad file to save them or just leave the page open; you’ll need to use them to set up your email in Microsoft Outlook.
conclusion
Setting up Outlook isn’t as daunting as you might think. The whole process is quite simple and will only take a couple of minutes of your time.
If you’re having trouble, check out this tutorial on how to set up Outlook.
Deyi is a digital marketing enthusiast, with a background in web design, content creation, copywriting, and SEO. She is part of ‘s SEO & Localization team. In her free time, she likes to develop projects, read a book or watch a good movie.
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