Perhaps you are a frequent user of so you will know that all the tools that make it up have extensive functionality to achieve higher productivity compared to other alternate customers. However, there may be features you haven’t tried yet, such as: Alerts or message notifications.
Regarding the focus of some content, this email and calendar client can let you know which emails are a priority for you. Thinking about it, Microsoft developers they devised effective performance options for their users.
So if you want to pay attention to certain messages because of their importance and save timethen we will tell you in this article how you can do it and get the most out of your tools.
Benefits of using message alerts in Outlook
Don’t worry with this email manager, because it is the assistant that manages to separate your emails of a personal nature, from professionals or from topics that deserve your special attention. In this way it is possible to keep up to date with the arrival of emails with preferential contentyou just have to know how to manage the message alert options that are incorporated into this computing platform.
This function becomes very applicable and necessary in cases where you may need a message follow-up so as not to miss out on valuable information in real time, from a particular sender or email address. For example, from the company you work for, job offers from a page to which you are subscribed, movements of your bank accounts, among others.
The truth is through the activation of notices based on the criteria that you assignyou will no longer waste time looking through the inbox list for a message from an important client or content relevant to your daily work, and of course respond as soon as possible if necessary. Do you want to know how to better organize your emails? Continue reading this post so that you can configure the alarms for some messages at your convenience.
Learn how to create important message alerts in Outlook
Depends on interest you have about one and other messages in your email inboxyou will want to be aware of the options you have to put them into practice.
Follow these instructions that we present to you:
Set up message tracking
Outlook allows the user to customize their tracking alternatives, and this is very useful since you can manage a specific alert like: verify responses to an email message after several days, as well as configure message tracking according to the date for notification and branding adjusted to your indications.
To get this email client to do all of the above, do the following:
- First place the message the one you want Activate this option.
- Now about the chosen message right click and select “Tracing”.
- In case the default configuration is incomplete for your productivitythen press on “Add notice”. A new window will immediately be displayed so that you can establish your own tracking.
Emphasizing the theme of save timethe best way is to use external applications that help you in your task, that is, to automate your activities on the Internet.
That’s why we recommend using or Flipboard:
With Flipboard
From this application known as a personal magazine you will not lose detail of the topics of great relevance to you. can behave like another social network that hosts news portals or web pages and follow other users who are using Flipboard.
This channel is a form of immediate communication, the plus it provides is the ability to customize the content you receive and give you full monitoring in real time, in addition to saving information of interest to you. If the data of any note is not enough, you will still have more details if you use the search bar.
With IFTTT (If This Then That)
It is also a specialized program in sync tasks online; from a single place you have everything under control using applet, especially if you work in social media. The application can be downloaded easily and for free in the Play Store. Its plus is that it is compatible with more than 630 apps. This web tool allows you to create rules such as: have your SMS automatically forwarded to your email inbox, post a flyer or photo to your accounts, and even upload something to Dropbox.
The best is that you get automatic backup of everything you share in your online services. Consequently, it is very useful, especially for entrepreneurs who invest a lot of time posting content of your business on Social Networks.
It is also excellent for synchronizing your calendar where you wrote down those important events. For example, if you use Outlook 365 and each one for different areas of your life, the solution would be to link the first one with your in order to receive notification in IFTTT. Turn on all the alarms you have set.
Other ways to improve your productivity in Outlook
we advise you implement some tricks from Microsoft mail in order to optimize your performanceso try these tools that are undoubtedly of great benefit to you.
Go for it:
Use mentions in emails
Yes You are the type of user who receives many emails daily and as the days go by you may manage to store hundreds, and only a few are of the utmost importance to you, you should filter them automatically. You can quickly highlight or focus an email by its sender by using the formula to mention this contact within the content of the message.
You can do it by typing the at symbol followed by the first few letters of your name: example, @Mariaand immediately Outlook It will show you a list of suggestions. This function will help you when looking for a message that only points to a particular person. In the mobile application you can see in the mail reading view the option “@Mention me” inside the “Filter” buttonlocated in the upper right corner of the computer screen.
Set up automatic replies
If someone writes to you at a time or on days when you are not available, it would be great if they received a message clarifying your absence.
For this reason, we suggest that you configure the “Automatic responses” option, depending on the version you use, you can find it this way:
- Go to the “Settings” gear when the tab is displayed at the end, click on “See all Outlook settings”.
- A new window will open, click on the second option “Mail”.
- Then, when other options are extended, you will be able to view, among other configuration alternatives, “Automatic responses”.
- In the new menu, move the button (grey) “Activate automatic responses”, doing so will change this message to “Automatic responses are activated”.
- Determine the start and end time, compose your message. If necessary, activate the other options offered by the app.
- Finally click on “Save”.
Create automatic rules
Another way to achieve automation in your email inbox is by applying actions through the “Rules Wizard”, which are procedures that you configure according to your criteria. These rules are completely customizable and you should take your time to detail each operation.
Proceed like this to start a rule from scratch:
- In the “File” tab look for “Manage rules and alerts”.
- When a new “Rules and Alerts” window opens, click on “Email” and click on “New Rule”.
- Later specify the conditions or criteria you want for messages sent or received.
- on another screen details the sub-conditions of the rules, For this you must edit the description. For example, tracking someone’s emails. From this point you will be able to add all possible conditions as keywords in a message, until activating all the boxes for the execution of those actions that you can configure yourself.
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