When working on this type of program, you usually use a great deal of , what can be a little tedious when wanting to search for specific data. And it is that having a database with a large record amount will always work out hard to handle.
A very good alternative for these cases is to be able to sort all records and in that way to be able understand them much bettersince it will be provided to you at the time of identify any of the values. In such case you can also apply a filter that will allow you to see only the field you want to find.
Therefore, use these tools It will guarantee you a much easier and faster job, so you can save time and improve your performance every time you use . That is why here we are going to teach you how to How to sort and filter data in a For this, follow in detail everything that we will teach you below.
What is the use of sorting and filtering data in Microsoft Access?
At the time of working on Access they usually end creating very extensive databases, what you can get to make it difficult for most users to work. That is why it is most recommended sort and filter data so these can be adjusted much more. To do this, users can make use of the tools sort and filter which are very easy to apply to the form.
When records are sorted in access it becomes much easier to understand all the data that appears theresince this will allow you identify important values quickly. You can too sort all fields either sequential or alphabetical order, which can be very important depending on the work you are doing. At the time of apply a filter on your data table you will have the opportunity to see only the data or data that you want to be show.
I mean, you can reach the target easilyso that you will save time. For this you have the possibility of using filters to display specific records in the report, query, or worksheet. Furthermore, all this data that you have filtered you can print them separately, This is in case you only want to work with specific data from the database. In this way, through the filter tool the user will have the opportunity to limit the data in a view without having to change original design.
Learn step by step how to sort and filter data in Microsoft Access
According to everything that has been mentioned in the post, being able to carry out these two methods will help you to facilitate the work to a great extent, especially when you want work with specific data. That is why here we are going to teach you step by step how to apply each of them in your database.
To do this, follow each of the following methods in detail:
Organize
As it has already been mentioned throughout the post, power computer records in the worksheet will help you better understand all the data you are working withEither for identify which is the highest, lowest value or in that case specific entities.
In order to apply this tool, you must follow each of these steps:
- The first thing will be to right click on the name of a field, and in the drop-down menu that appears on the screen you must select “Advanced Ordering”.
- Next you must select the arrow “Sort by” and the next thing will be to choose the first field that you want to order.
- Now you must click on “Upward” either “Falling” so you can choose the sort order.
- Here you must click on the option “Next sort by” and select the next field. In this case you must choose a sort order.
- You can select up to two more fields and their sort order. If you don’t want to sort the records in that level then you must select the option “None”.
- Finally, you just have to click on “To accept” for all fields to apply.
Filter
To filter data in a database you need to start the “Report View”, To do this you must right click on the navigation panel and there you choose the option “Inform view”. Once this aspect has been modified, you can start to filter records in Access.
To do this, follow these steps:
- The first thing will be to right click on any last name or name of your data base, there you must select the option “Text filter”, There you will see several available options, in this case you can select the one that best suits you to carry out the search, in this case you have to select “Start with.”
- Then a box will appear on the screen, in this case you must place the letter for which you want the search to startonce done, click on “To accept” what for Access apply the filter and can show a report only with that data.
- As can be seen on the screen, now your database is only made up of a single recordthis is because according to The filters that were indicated, only that value was found.
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