【+101 Super Useful Gmail Features】List ▷ 2022

has long been established as the world’s most widely used email service. This honor is not for less, since It has a wide variety of functionalities.

While most users only explore the shallower side of the features of Gmail, the truth is by exploring a little more in depth we can find little used settings and capabilities They come in very handy in the right circumstance.

In this article, We’ll explain those little-visited Gmail settings and featuresand we will teach you how to use them to get the full potential of your email service

List of features and main functions of the Google Gmail email service

As a postal service, Gmail has many features and functions that set it apart from the rest, and add a degree of versatility that few email clients can match.

Let’s see:

Conversation View

gmail adapts to the demand of users in its aesthetic section, and integrates a conversation view into your message display, thus offering a broader and more understandable visual interface for the user. In this way, the email that is sent or received by a user is organized in such a way that it is possible to display the content of each email (body and attachments) in a large and pleasant way on the screen.

Markers

It is possible to add specific emails to a special email star box using the bookmarking feature available in Gmail inboxes. This feature allows the user to organize the inbox so that the most important emails are collected and easily accessible. It is also possible to add Gmail mail to the bookmarks of your web browser, so that you can access it with a click as soon as you enter the browser.

tags

Gmail gives the user the ability to assign a label, either pre-existing or newly created, to each email by simply selecting it and entering its options. This is another method of organizing items in the Gmail inbox By assigning a label to an email, it is separated from the other items in the inboxand is bundled with other emails assigned the same label, making it much easier to find items within Gmail.

Categories

The gmail categories are an organizational function of the inbox that separates incoming emails into different categories, according to the Return address.

These categories are divided into four, in addition to the Received tray:

• Social: stores notification emails from social networks associated with the Gmail account.
• notifications: Notifications from web pages, news blogs, subscribed to Google mail are sent to this folder.
• Forums: receives emails classified as urgent from the dialogue forums.
• promotions: offers and promotions from online stores whose accounts were created with Google mail are stored here.

Scheduled Shipping

This useful Gmail feature is mainly used by users with busy schedules who, for whatever reason,they cannot reply to an email immediately. When these cases occur, the scheduled sending function is used. With this tool, we can prepare a reply email that is sent automatically to the senderwithout the need for us to be connected to Gmail at the moment.

confidential mode

Confidential mode works as an additional layer of security to protect the content of sent emails, in case they have sensitive information. It works by blocking the display of any message with a password, and programming an expiration time, after which the mail will be deleted automatically.

input folders

Using multiple inboxes in one Gmail account is a feature that allows users to consolidate multiple email accounts into a single interface, providing easy access to the data of each one. These inboxes can be configured to display emails from specific contacts, or to view pending tasks organized in the most convenient order for the user.

Response templates

Gmail has the function of creating and scheduling automatic response templates that are used to respond to senders in bulk. It is mainly used by mail customer service. It works by creating an email message and saving it as a custom template. This template can then be used to respond to various potential customers who have made similar questions or requests.

smart writing

This is a function that allows you to reduce the number of keys pressed when composing an email. It consists of an artificial intelligence that studies the way the user writes. This AI analyzes the user’s writing patterns to then suggest words that fit both the context of the message and the writing style, allowing you to complete entire sentences with just one key press

Access bar to Calendar, Keep and Tasks

On the right side of the interface we can find a taskbar with shortcuts to other applications connected to Gmailwhich will allow us to make more efficient use of the service’s resources. This bar comes with access toKeep Notes and Tasks. However, it is not limited to those features as you can add apps like Google Contacts and , among others.

Immediate viewing of attachments

Since relatively recently, the Gmail application It has the function of opening and downloading the attached files included in each email from the inbox, without having to open the original email. This function represents a time saver for users, since they will only have to locate the conversation that includes the file, and click on the access to download it. It should be noted that this function is only available for the official mobile application of Gmail.

Unopened Email Reminder

This feature allows the user to keep up with all the important emails that for one reason or another he has not been able to open. It works by sending a notification message to the user as a reminder of the emails in question. In addition, the user has the option to modify the reminder parameters to only receive notifications for certain emails, while at the same time Gmail puts them at the top of your inbox for easy access.

Dangerous email alert

The gmail mail service It has a security function that allows you to detect links or files with malware in received emailsimmediately marking themselves as potentially risky. gmail notifies the user through a banner titled “This message seems dangerous”when or related links warning the user about possible risks with his data or his computer in case of opening the message.

offline mode

This feature is intended for users who require constant access to their emails, but does not have a stable internet connection. For these cases, the service gmail It has the possibility of viewing emails and attachments without connection to the network. Gmail’s offline feature It consists of downloading emails and files for a period of 7, 30 or 90 days. These emails are saved on the computer and can be reviewed and answered. The responses will, of course, be sent once the internet connection has been recovered.

Mail handling functions

Manage Gmail emails it can be done very easily without opening the incoming messages. It is even possible to manage multiple emails at the same time thanks to the configuration charms visible in the inbox. To assign a setting to one or several emails, you just have to check the boxes next to the desired emails. Then you can choose between archive, postpone, delete and add to tasks, among other options.

Access to Chat & Meet

Video conferencing and instant messaging applications from Google are available as shortcuts in Gmail, both in its mobile application and in the web portal. These features further enhance Gmail’s communication capabilities by introducing the possibility of and group chat rooms, as well as private instant messages from Google Chat.

put a signature

The signature function adds a very attractive personal touch to professional emails, since it is possible to edit the text in a completely personalized way so that it is displayed at the end of all the emails that are sent. This small tool is widely used by professionals who put their names, professional titles and contact information, among other data, to send to your potential customers.

Undo sending an email

Even the most well-versed users in gmail they can make mistakes from time to time, so sending an email to the wrong user is not uncommon. Fortunately, gmail It has the function of canceling the sending of an email with the option “Undo” Once the email has been sent, if for any reason you must cancel it, you can press the button “Undo”which will appear briefly, giving us the possibility to prevent the mail from being sent.

snooze function

Snooze is nothing but the function of postponing messages to answer them at another time. This tool allows the user manage response times of your emails, leaving the less urgent ones to respond to when it is most convenient.

The snooze function can Activate by simply selecting an email directly from the inbox. Its function is to assign a time to the message; it can be one of the predefined times, or a custom one. Once defined, the message will disappear from the inbox and, as soon as said time elapses, Gmail will send a notification to remind the user to reply to the message.

email backup

One of the most useful features of Gmail is the ability to back up all your desired emails in backup copies. Backups are the most used form of security to protect the content of emails. This function is accessible from the Google account settings screen. From now on, you can select the Gmail mail folders you want to backup, and then download them in a compressed file to save it on the computer or on a cloud server.

What are the most important benefits of using Gmail for your email?

Gmail has a host of apps and features that make it a solid choice. to manage your emails. Another of its strengths is that it is by default on all Android phones, which cover 90% of smartphones in the world.

For starters, it’s a work productivity app…