The microsoft office suite offers a wide variety of programs that, today, are essential for various tasks. These applications, including They have many functions. One of the most prominent are the Macros. What are they, what are they for, and how do you create one in PowerPoint software? If you want to know more, continue reading.
Making use of one or several Macros can greatly facilitate tasks What do you do in the tool? . Therefore, it is essential to learn to work with them and thus get the most out of them.
Prior to create oneit is convenient that you know what they work for, their advantages, and the potential security vulnerabilities. Throughout this post we explain everything on the subject!
What are macros in PowerPoint and what is this tool for?
The Macro is a function that is available in different Microsoft Office products.such as Word, Excel and PowerPoint. Nevertheless, What are Macros and what is this tool for? Macros can be described as a process automation system.
A macro works like a recordersince it is in charge of recreating the frequent tasks carried out by the user, with the aim of simplify work and improve program capabilities. By this means, the files of PowerPoint come to contain an embedded code, which is written in the programming language of Visual Basic.
What are the benefits of using Macros in PowerPoint?
Record Macros in Microsoft programs is one of the most powerful features of the application suite. However, it is widely unknown to the general public. For this reason, it is necessary to highlight what are the benefits of using Macros in PowerPoint. The main advantage of using macros it is save time.
When have you automated a taskit will no longer be necessary to make multiple keystrokes on the keyboard or interact with the mouse repeatedly. The created Macro is in charge of executing the recorded steps automatically. Secondly, we can mention the remarkable error reduction. Oversights when creating a presentation are quite common. However, when recording Macros you reduce the margin of error considerably.
The recorder runs all the steps assigned for a specific task. Finally, use Visual Basic to create macros it allows you increase application capabilities. You can develop new functions for both word, ExcelY PowerPoint, and thus use them when necessary.
Macro Safety What are the main risks of using them?
Using Macros in routine tasks can greatly ease the workload. However, you must take into account What are the main risks of using them?. For that reason, we offer you a brief overview of the macro security and their vulnerabilities. It is necessary to highlight that there is no risk when you create a Macro. The problem arises when you execute external Macros on your computer.
The hackers are able to create malicious VBA codewhich can be embedded in an Office document. What are the consequences of running malicious macros? Well, it all lies in the commands. exist commands that can remove files from diskand these are executed by the macros corrupt. When opening a document that contains a contaminated macroit will automatically run on all future files.
Not just from PowerPoint, but also of Excel Y Word, thus affecting all documents in the system. Fortunately, recent versions of microsoftoffice have a section of security to protect the team from unknown Macros. if the Macro does not have a trusted certificate, it will not be able to run on the computer.
The same way, Office applications after 2013are configured so that all macros be deactivated, avoiding vulnerabilities. Please note that files containing macros, are identified by a “m” in their respective extensions. For example: xlsm (Excel), docm (word), Y pptm (PowerPoint). In this way, you can easily verify if any document you have received has any Macro.
Learn step by step how to create a Macro in PowerPoint from scratch
The macros they are widely useful tools if used correctly. Not everyone is familiar with this function, so we provide you with a guide step by step on how to create a Macro in PowerPoint from scratch. You should consider that versions after PowerPoint 2013 does not have a Macro Recorder. In those cases, to create or edit one, you need to run Visual Basic for Applications (VBA).
The steps to follow are those:
- Go to the tab “View”. Then press the button “Macro”. It is located on the upper right side.
- A new dialog window opens. there you must Enter a name for the Macro.
- At the bottom of that window, you can find a dropdown titled as “Macro in”. Click on that menu and select the template or presentation in which you want to include the new Macro. Finally, add a description in the text box. “Description”.
- When all the boxes are filled, tap “To create” in the dialog window. This immediately opens the window of Visual Basic.
- You should then add a programming code for VBAaccording to the task you want to automate.
- After entering the code, go to the tab “Records” in Visual Basic and select “Close and return to Microsoft PowerPoint.” This saves the macro to your presentation.
Subsequently, you just have to attach a button that executes the macro in the document. You can too Activate the “Developer” tab by right-clicking on the toolbar and selecting “Customize Ribbon”. In this way you have a wider menu to work with the macros and also open Visual Basic. on the button “Record Macros”, you can assign a button or key to run the macro you just created. Finally, just press “To accept” and the macro will be ready to run.
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