The It is one of the best known and currently used as a form of storage and due to its practicality when presenting documents, thanks to the fact that this prevents the file content from being changed or messed up. It is for this reason that large companies and institutions make frequent use of this portable document format.
This mode of saving documents is completely independent of any program that includes the Microsoft Office package and, in turn, can contain all kinds of graphics, images, unlimited number of words and even multimedia files with sounds, as well as hyperlinks and links that can redirect you to other websites. Likewise, it adjusts to any platform in which you want to present it, including Linux, Windows, MacOS, among others…
However, it happens that depending on the content of the file, sometimes they can become extremely heavy and take up valuable space on our hard drive, which we do not know how to recover later. But the weight of a PDF document will no longer be a problemsince in today’s article we will learn how to compress a file in PDF format without installing any external program, with a very simple step-by-step guide.
Steps to compress PDF documents and reduce their size without installing any program
Normally, for compress a PDF file we install some external program that allows us to reduce the weight of the document and make it much easier to send by email, WhatsApp, Google Drive or any other way.
However, there are ways in which you can perform this action. without the need to install any of these programs that are on the Web and thus avoiding filling the hard drive with additional information that has already added to the size of the PDF file.
Using the Chrome extension – Small PDF
Small PDF is a very versatile tool when it comes to compressing documents in PDF format. This compressor also works as an extension of which makes it easier to use. This extension only allows 2 downloads every 60 minutes for free.
To perform compression, follow the steps below:
- To go directly to the plugin and be able to install it in its latest version, click click above.
- After that, click on the box “Add to Chrome”
- Once this action is done, a confirmation window will appear and you must click on “Add Extension”
- In the box where it said before “Add to Chrome”will tell “Checking…” for a few seconds
- Then a window will appear where it will say that “Smallpdf has been added to Chrome” under the icon of the extension which will be located next to the address bar, it will have been installed successfully.
- Already in this step, click the extension icon It is located in the top right, next to the navigation bar.
- Select the option “Compress” and it will immediately direct you to the page where you will carry out the process.
Once there, the website will give you the option to upload the document from your computer, Dropbox or Google Drive and when uploading the file, you will have to wait for it to load, which should take only a few seconds. When the process is finished, SmallPDF will tell you what the compression percentage has beenas well as its original weight and the one that it obtained at the end and you only have to click on the option of “download file” in order to get your document much lighter in weight.
With compression tools Online
There is another more than valid option to be able to reduce the size and weight of our files without the need to download and install any external software on our computer, for this in this case we will use applications and online toolswhich will do the job really efficiently since they are specialized in these processes, here are some examples of them, although there are many others, such as the well-known .
PDF2Go
It is one of the easiest tools to use, because You only need a computer and internet connection, with this you will be able to compress your file in a fast, safe and virus-free way unlike other pages that can put your PC at risk.
To use it you just have to:
- Enter the following URL address in your preferred browser to access directly: pdf2go.com
- Now go to the option “Compress PDF”
- There you will have the option to upload the document from your computer, Dropbox, Google Drive or enter it directly from the URL
- Once the file has been uploaded, you must wait for the upload process to finish, select the box “Save Changes”
- A new window will open with the online process and when finished, the download of the file will start automatically. After that, you will be able to compare by how much the weight of the file has decreased.
pdfio
One of the favorite compressors par excellence, PDFio will reduce the size of your portable document formats in the blink of an eye thanks to its simplicity and versatility, which also allows it to be an editor and even a converter.
To compress your document with this tool you must:
- Enter its official website by typing the following: pdfio.co
- select option “Compress PDF”
- Upload the file from your computer, Dropbox, Google Drive, or from the same URL.
- Choose the option of your preference between:
- “Maximum Compression”
- “Medium”
- “Minimum”
- Click on the box “Compress PDF” and wait for the process to finish.
- After the compression is complete, All that remains is to download the file to your computer or directly to Dropbox or Drive and compare the weight compared to the original file.
As we mentioned, there are multiple ways in which you can reduce the size of your files in PDF format, and also without the need to install an additional program on your computer. Either through Google Chrome extensions or online, you can save a lot of storage space by following these simple steps.
Do you really know the advantages of compressing PDF files?
If not, we will tell you. First, storage space, especially if you are one of those who have numerous files on your computer. This option will allow you to save the greatest amount of space on your hard drive so that you can continue saving more documents and depending on the extension or online tool you use, the percentage reduction of the file with respect to the original will be determined.
Another important aspect to consider is file transfer which becomes noticeably easier when they are compressed. well be via email, Google Drive, Dropbox and even via WhatsApp, Telegram or any other application, the document load will always be much easier if it is reduced and, in turn, this ensures that it will not exceed the requirements of some email servers who have a limit on the weight of the files.
One of the biggest advantages is cost savings, because You will not be forced to purchase an extra or external hard drive to store more files, if with the compression method you manage to reduce the size and space at least 35%-50%. This, added to the savings in the cost of the Internet service, since many times the companies add to their account the amount of data that can be downloaded.
Last but not least, download speed which is reduced by a significant percentage after file compression, thanks to the fact that they have a fewer so-called “bits” of data and this results in a decrease in the use of bandwidth in the download process.
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