If you want get the most out of You should read this article until the end because we will show you the best tips and so that you are an expert in managing .
Also, We will explain what the main window is, what it is for and what are all the options available to you in this tool Microsoft.
Do not miss anything if you want to be a professional in Access and so you can manage a large amount of information that is related to your work. With these tips that we will show you, you will save steps and increase your work efficiency.
What is the main Access window and what is it for?
The main Access window is the options bar at the top of the screen. and in which you will find all the necessary tools so that you can work with the different functions that the program has Microsoft. In this way you will be able run the commands in a much easier way, using the mouse or keyboard shortcuts.
It is divided into different menuswhich in turn are composed of several groups of tools that contain specific functionswhich are separated according to the type of task they can execute. You will also find in the main window the data table with which you will work. If you click on a new file, it will appear blank, much like a Sheet of MS Excel.
What are all the options in the main Access window?
As we told you in the previous section the main Access window is made up of different options.
We will show you each of them below and what are the tools that you can find in them:
Data table
Microsoft Access works through tables, which are made up of rows and columns that you can interrelate and form a set of tables to form a database in an organized way. Its graphical interface is similar to that of an Excel spreadsheet. You will have the possibility to add objects and modify the type of entry through filters that you have established by default.
Start menu
In this menu you will find all the tools that are related to the data and that will help you choose if you want a view Design or of Data sheet. In addition, you can sort and filter informationperform a spell check, choose the font (size and color) and also use the tool Search for and replace.
Create Menu
This is one of the most used groups of tools in Access and is used to create a new table using a design in which you can add fields and set index options or through lists SharePoint.
You will also be able to choose a query wizard or create a query in which you can include a dialog box. Among the most important elements are the formswhich will allow you work with an assistantperform a navigation with horizontal or vertical tabs and design a new form through the view Design.
On the other hand, you will find a group of functions that will allow you to work with reports. You will be able to create an empty report design one so that you can add functions that are grouped by total data. Finally, you will find the Macro so you can add repetitive tasks and automate themthis will allow you to take fewer steps when you work.
External data menu
You must not forget that Access is a program in which you can interrelate different tables creating databases, so you will need to import and export external data. To carry out this task you will have to go to the menu External Data. In this sector of the main screen you can import and link data sources. Then you will have the option to export them to excel, to a file XML, text or send it by email.
Database tools
When you need to work specifically with the database you have created you will have to use the menu Database tools. in these functions you will be able to compact and repair the database when it is not compatible or you find an error with a specific element.
You can run macros and define relationships so that fields can be matched against other tables. You should also use this menu to relate to object dependencies when performing queries that are based on certain tables. Another of the advantages that you will have when you use this type of menu is that you will be able to move the data and manage plugins in a simple way. Finally, you will be able to analyze the performance through the database documenter.
fields
In this type of menu you will be able to work whenever you need edit in the fields that a table has. You will be able to choose the type of view you need, add and delete field types (you must not forget that these can be text, hyperlink, number and date, among others). With this tool you can also add the names, title and description to each field. Finally, you will be able to modify a format and perform a validation to check a specific rule or configure an error message.
Boards
When you need to work with the properties of a table you must use this menu to carry out your task. This way you’re going to be able to know, examine and validate events to determine the correct execution of macros (which you can also create and change the name from this sector). Finally, you will be able to create relationships for the data in the different tables and display objects that are used by the queries that are based on particular tables.
table tools
This is a dropdown menu that you can find next to each field and in which you can select different options that will help you format, sort and filter the data, among other things.
Tips and tricks to get the most out of Microsoft Access
We will show you below some tips and tricks so that you can get the most out of Access and thus become an expert in no time.
Let’s see:
Use the pre-designed templates
When you are starting in database management or you are already an advanced user in Access, You should not ignore the use of templates predesigned by Microsoft. This will allow you to save time and also set parameters and layouts of forms in a table faster. To do this you will have to go to the tab File, Archivethen you will have to click on New and choose, from the search bar, the type of database you want.
Create macros to automate tasks
The use of macros It will help you automate repetitive tasks. In this way, you can generate a key combination or include it in the quick menu (located in the upper left part of the screen) so that you can perform several steps in one. You can do this by going to the menu Tablelooking for the group of tools Relations and clicking on named macro. Then you will have to assign a name, run the task and click Save.
Analyze database performance
When you start working on the database and you incorporate different elements, it is probable that you make some mistakes, so it will be necessary for you to see what is the performance of one or more tables and a complete Access database.
For this you will have to go Database toolschoose the group Analyze and click analyze performance. A window will appear in which you will have a detail of the queries, forms, reports and macros that the document has. You will be able to override some of these components with just one click. You can also analyze the tableby means of an assistant (by clicking on analyze table), in which it will show you the information that is repeated and how you can update different tables at the same time.
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