Considered by many to be the grandfather of communications, the fax refuses to disappear in a world where the internet has taken over the lives of citizens and there are applications that allow similar functions to be carried out with simpler equipment and without many connection complications.
Fax services continue to present novelties, especially by including cloud storage features and fully digital tools. According to recent information, there are computers that come with integrated printers and scanners, pleasing a wide market that exceeds 400 thousand usersdepending on the brand.
But, this time you will learn how to send fax from your in an easy and simple way either with the mobile, on the computer or using a third-party application. Finally, you will get three practical tools to use this service together with your Microsoft account.
What are the differences between a fax and a text mail?
Email is one of the most widely used communication methods today in personal and business environments, however not the most secure for sharing private or confidential information, unless it is protected. The reason is that in many cases it goes through data collection means inserted by the servers.
This does not mean that privacy is compromised in all cases, however, they can be cyber attacked or hacked by cybercriminals if they are not or anti-malware software.
By your side, Fax communication is preferred in government sectors, health or education for being very safe for file sharing, being in many cases considered legally binding by carrying a digital or physical signature. And as for security, Data is encrypted so it can be shared securelyit is not at risk from spam and considering the advantages it has, it is economical, guaranteeing stability.
Learn how to send a fax from your Outlook email step by step
Before the release of Outlook 2007, Microsoft had automatically integrated faxing through the application. The most recent versions require an external service, which allows you to send the files directly from your computer.
Go for it:
From the phone
The way of Sending a fax from any device is very easy with Outlook. It is always important to clarify that it is necessary to be registered in an online service to obtain the telephone number.
Then follow these steps:
- Access your Outlook account and compose a new email.
- In section “For”, write your fax number.
- In “Affair”, the recipient’s fax number should go.
- If there are several numbers to which you will sendseparate them with a comma.
- Attach a file “PDF” or the image you have scanned.
- In the body of the message, specifies the fax header.
- Finally, click “Send”.
From the computer
The steps to send a fax from the computer They are very similar to those of the mobile.
Here is the explanation of how to send a message of this type if you have installed version 2007 of the Outlook application or a higher version:
- Once you’re registered with an online fax service like Cocofax, you are going to open a new message in Outlook.
- In the countryside “For” you will write the recipient’s fax number.
- Includes all information what you want in the body of the message.
- Finally click on “Send”.
With CocoFax.com
This service has some additional advantages over other competitorssuch as encrypted files, which prevents third parties from intercepting the information you are sending.
To use it, follow these steps:
- enter to the website of Cocofax and sign up using a Outlook account.
- Fill in all the information that they ask you on the portal.
- After finish, you will get a free trial for 30 days just like a virtual number.
- Open your email account to send a fax and you will see a popup window load.
- Write the document and enter the recipient’s fax number.
- Check all information and click “Send”.
Best tools to send faxes from Outlook and other email providers
There are a wide variety of tools and applications that allow you to send your fax virtually using various mail serversincluding of course outlook.
Here is a selection of three that you can start testing now:
ringcentral.com
From this web portal you can send different types of files to fax numbers around the world. One of its main features is that it sends alerts to either the mobile number or email, when a new message is received. Due to its interface, the platform is easy to use.
Secondly, has an excellent online helpdesk, which has allowed it to easily penetrate the market. The free trial is 30 days and then, if you wish, you can contract one of the premium services. It can be used with various servers, including outlook.
eFax.es
This company allows faxing from mobile devices as well as on its web portal. All you need is to scan the document or take a picture of them to send them. It has plus and professional plans among which you can contract according to the available budget.
They point out that its storage capacity is unlimited, with technical support from which users’ doubts are answered. What you should do is compare the price with respect to other services to see if it suits you.
hellofax.com
This platform contains most of the features necessary for sending faxes. Showcases a practical design that makes it easy for novice users to use. It can be sent to multiple contacts at once and has a phone number that integrates with Outlook. Using the mobile web browser, you can send fax messages from the mobile and text and audio storage is also unlimited.
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