Taking into account that users who use Gmail as a method of work have a busy scheduleIt is very helpful to have one tool that allows them to verify that an email has been delivered and reviewed by its recipient.
This is where Gmail comes in with its versatile functions, among which we can mention one of confirmation of reading that the sender of an email can requestthrough the integrated functions of this service.
If you have no idea of the usefulness and the importance of this function for your work productivity, this article is for you. Here we will teach you everything you need to know about what it is for, how it works, and how to activate read receipts for Gmail.
What are the benefits of enabling read receipts in your Gmail emails?
Although on a personal level there is not too much pressure for the recipient to read your emails, when it comes to the workplace, it becomes vitally important that the sender have a way to verify that their missive was sent and read by the recipient.
Regardless of the type of job, they all carry a responsibility that each individual must fulfill, and this role is very useful to cover your back when necessary deliver communications by email to one or more members of the work team. In addition to this, we can count other advantages of this function, since it is a very useful way of maintaining a informative record of emails sent and readallowing the user to carry out a communication order with their clients.
Among other advantages of this function, we can also mention the following:
- It allows know who receives and reads your emails when you send them to multiple users.
- Facilitates communication with customers by notifying you when your emails are opened, thus allowing you to establish a period of customer activity in your message.
- What administrator, you have the possibility of authorize the use of the read receipt function for other users.
- You can define when the confirmation is sentwhen the email is opened or if the recipient approves it to be sent.
Learn step by step how to add the double check function in your Gmail emails quickly and easily
Though gmail has this function by default, it should be emphasized that It is only accessible through a work account, or educational institution, so not all users will be able to access it. With that in mind, it should also be mentioned that, thanks to the email tracking extensions available at we can access these features by downloading some extensions that are intended for this purpose.
Next, we will see all the methods through which we can include the read confirmation function in our Gmail emails:
With Workspace
Through the , available only for work accounts, we will be able to access the reading confirmation for both our clients and other team members.
All this through the following procedure:
- Open Gmail in your browser.
- enter with your work or institutional account credentials.
- click on the button “Write”.
- Enter the email data: recipient, subject, attachments if any, and the body of the message, as you would normally.
- Before sending, click the button “More options”located at the bottom of the compose window, marked with three dots.
- Click on “Request read confirmation”.
- send the mail.
With Mailtrack
Is extension, available in the Google Chrome Web Storeallows any user to have the sending and reading receipts function, regardless of whether you are an institutional account user or not. The use of this application is completely simple and understandable, since its only requirement is to connect with the Gmail account before starting to work automatically.
The process to obtain it is as follows:
- Opens the Navigator Chrome.
- click on the button “Applications” located in the bookmarks tab.
- enter to Chrome Web Store.
- Look for the extension through the store’s search function.
- Click on the result and, once inside, select “Add to Chrome”.
- Once added, open the extension.
- Click the button “Connect with Google” and enter your Gmail account credentials.
Once you have completed the procedure, you can enjoy the notification function of reading your emails without the need to subscribe to Google Workspace. When you have the need, you can simply turn off the feature or uninstall the extension.
With Email Tracking
This is another extension that gives our Gmail a function similar to that of the instant messaging application WhatsApp, equipping it with the famous “double check”, which will allow us to know when the recipient has been notified of our emails, and when they have opened it. This application works by granting access to our email accountin order to incorporate the function to our outgoing messages, and add the double check icon to the Gmail interface.
To get the extension, you just have to follow these steps:
- Enter the Chrome Web Store from your browser Google Chrome.
- Go to the extensions tab and search “Mail Tracking for Gmail – Mail Track”.
- Click on “Add to Chrome”.
- As soon as I goninstall the extensionconnect with your Gmail account by entering your data.
- Select your usage planIn this case, we recommend the free plan that includes unlimited tracking.
- Once connected, you will see the extension icon next to the address bar in the browser.
Once the extension is installed and ready, all we have to do is enter our email account, and write an email normally. In the compose window, you will be able to see the activation icon. As soon as you send an email, the double check icon will be displayed next to the respective message. The symbol will be gray from the moment the message is sent, and it will change to blue when the recipient opens it.
List of the best email tracking apps that you can use in Gmail
gmail It has a wide variety of tools available for the email tracking. Mostly, these apps consist of Google Chrome extensionsso now we will show you the best extensions to get the read confirmation function.
Go for it:
yesware.com
Yesware stands out mainly for its use in a professional environment, because rather than sending read receipts to the sender, it sends reports on how many times a link sent to recipients is clicked. The usefulness of this function stands out when it comes to measuring the response of the public to a promotion or offer, or to set up virtual meetings by sharing the link via email.
BoomerangGmail.com
It is a very complete productivity center that allows us to increase our performance and productivity with the Google mail service. Among all its options, it allows the tracking of our sent emails to know who has read them. Besides this, Boomerang It has other interesting functions such as scheduling the sending of our emails, or using an intelligent writing system included in the add-on to improve email writing.
mixmax.com
This interesting email tracking extension is designed to be used in the workplace, since it has a series of functions that, in addition to giving us information about the status of our emailprovides us with tools for organizing and sending emails. MixMax also has management functions such as programming emails and creating templates to streamline contact processes, both with clients and with other members of the work group.
Bananatag Email Tracking
With this app, we can track the emails sent, both to individual users and to multiple recipients, in a simple and simple way thanks to its integration method. Everything you will need to start using banana tag it is download it from the Chrome Web Storeintegrate it to Chrome and enter your account details Gmail. This way you can start using the message confirmation function.
rmail.com
This popular extension It is widely used both professionally and personally.since it has tracking and security tools that will provide an extra layer of utility to our mailbox. rmail It has the sent email tracking function, thanks to which we can keep track of the users who have read our emails. In addition to this, it will provide our emails with a layer of encryption to provide greater security to the content we send.
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