Most people have already had to make a PowerPoint presentation at least once in their life. However, despite being well known, few people really know Power Point’s advanced features to take advantage of all its resources.
If you are a it is essential that you know how to make a PowerPoint presentationmainly to produce demos and launches of your product for conferences, or even .
If you still don’t know how this program works, don’t worry!
In this post, we are going to share the complete tutorial so that you can master the program, make professional presentations and use this feature in your .
How to make a PowerPoint presentation?
You should already know that who wants creating digital products, you can .
In the same way, you can also put together an attractive presentation to create well-detailed content, using only the tools available in Power Point.
Join us in this tutorial and solve your doubts.
1. Choose the theme of the template
When you open Power Point, click Design to choose the ideal template for your presentation.
The theme options will appear in the toolbar and you can click on each one to see how the content fits into the template.
In the top right corner, you can customize other template details like colors, fonts, styles, and sizes. go to the sections variants Y Personalize to explore more options.
2. How to make slides
To create new slides in your PowerPoint presentation, click the tab Insert > New slide, in the top left-hand corner.
Selecting this field will display various types of slides: Title Slide, Title and Objects, Section Header, among others. You must click on the one that shows the structure you want for each specific slide.
For example, if you need a content slide, select the option In white. If it’s an introductory slide, select title only so that the slide is already generated with the proper format.
And if you don’t know how to make slides keeping the format, it’s very easy. You only have to duplicate one that you have already created, on the left side of the screen. Right-clicking will bring up that option, along with others like delete slides.
3. Add texts
To enter texts on your slide, go to the tab Insertclick the option text box. On the slide, set the box where you are going to write.
Attention!
It is important to create simple, objective and direct texts. Thus, you make sure that the text is attractive, easily readable and understandable.
The ideal is to use the slides only as a guide for what you want to convey in the presentation, so write the main ideas in short sentences, without going off the rails.
Also remember to adapt the language to the audience you want to reach.
Lastly, don’t forget that the they can help you produce more assertive content in your presentation and achieve greater engagement of people.
4. Format the texts
On the toolbar, you’ll find several ways to customize your text.
You can change the font and size of the letter; highlight words in bold, italics, or underlined; change the color of the text; change paragraph settings; among other formats.
Pay close attention to the sharpness of the texts to make the presentation accessible. Very small and light letters become unreadable, as well as other color combinations that can produce a lack of contrast and make it difficult the reading.
A very interesting resource to make a PowerPoint presentation is the accessibility check. By clicking on Accessibilitya box will open on the right with the result of the inspection of the slides and a clickable text that offers you suggestions for solutions to accessibility problems and more information on the subject.
5. Use good quality images
Adding visual assets to your PowerPoint presentation not only helps convey the desired information, but also makes the presentation more creative and dynamic.
In that sense, you can use , tables and figures. The content will be much more didactic and will enhance the understanding of your message.
However, be careful not to overly contaminate your slides and visually load the presentation.
Use the text and the image as complementary, without one overlapping the other.
Also worry about the selection of good quality images, to leave the presentation with a professional appearance and to transmit the content in the best possible way.
To add the images, click on the option Insert. Then select the option Image and choose what you want to add.
Depending on your computer model, you can also drag an image directly from the folder onto the slide. To do this, just select it with the right button in the place of origin and drop it on the desired slide.
6. Use speaker notes
At the bottom of the screen is an annotation panel where you can record the information you want to address when make a power point presentation.
This feature allows, even with blank text on the slide, the speaker to have a note that reminds him of everything to say while the slide is shown to the audience.
The note box appears on the computer screen, but is not transmitted to the projector. Therefore, only you will have access to that information.
This resource makes it easy for those who are afraid of forgetting something important and don’t want to bring printed notes to the presentation.
7. Play with transitions between slides
In PowerPoint, you can add animation effects between slide transitions. To do this, you need to select the slide you want by clicking on it.
The chosen effect will be added to the transition of the slide you selected earlier. That is, if you selected the third slide, the animation will occur when you go from the second to the third in the presentation.
Go to the tab transitionsselect the effect and click on Effect Options to customize the transition.
In the case of the effect of Pushfor example, you can select whether the effect will appear from below, above, left or right.
In this toolbox, you can define how long the effect should last. To do this, simply adjust the time that appears in the option box Duration.
There is no doubt that this is an interesting option because it can leave a more dynamic presentation. However, and here we are going to draw attention again, using transitions in excess can harm your work, either because it looks unserious or the result is more tiring than attractive.
So if you want create creative professional PowerPoint presentationspoint to more appropriate resources that help you maintain the objectivity and clarity of the presentation.
8. Explore sound effects
To the make a powerpoint presentationyou can also add audio to slides.
Also in the tab Insertyou can go to the section Multimedia where are the options Audio Y Video to access the file chooser. Select the audio you want to add.
Customize its appearance on the slides. You can choose, for example, if it will play between slides, play automatically or only after clicking, if the audio bar should appear or hide during the presentation.
9. Save your presentation
When you finish your presentation, don’t forget to save it.
click on File, Archive and then click on save a copy.
Select the folder where you want to file the document on your computer, give your Power Point presentation a name and click Save.
Also, we suggest you activate the Autosave option, in the upper left corner. This way, you won’t lose your work if there’s a problem with your computer before you save it, since the file will be stored in the cloud.
10. Turn your file into a video
many people wonder how to make a video in powerpoint. This is a little known but very useful option that will allow you to share your presentation in video formats with other people.
To do so, go again to Save asin the tab File, Archiveand select one of the formats: MPEG-4 Video or Windows Media Video (*.wmv).
Once saved, you will see the notification that it has been successfully exported.
How to make business presentations with Power Point?
Now that you know how to create a presentation and how powerpoint works in general, you can start crafting materials to use in your business presentations, whether in the office, online or through .
1. Presentation timing
The most important when you have to make a powerpoint presentation it is the way you deliver your content to the public. The slides should only serve as a basis for you to guide and illustrate the information you are presenting.
Before you introduce yourself, practice everything you want to say and control the time of the presentation. Very short presentations can suffer from a lack of content, while very long ones can become boring and hinder the understanding of the message.
2. Take notes
You can use cards or the resource of speaker notes that we present in the tutorial to write what you should say.
It is common that you get a little nervous when it comes to introducing yourself and that you forget some information. To prevent this from happening, remember to make notes of the crucial points, details that are difficult to memorize (such as statistical data, for example), and other details that you consider important.
These reminders will help you stay focused during your presentation and get your message across to people.
3. Demonstrate authority and confidence
To know handle PowerPoint will help you make a great presentation, but beware of sinning in the speech when promoting it.
Demonstrating authority in the matter is essential for people to be interested in what you are saying and especially in the product or service you offer.
The more you study and practice what you are going to say, the more confident you will feel in presenting yourself. Try to think about what can generate doubts in the public and be prepared to answer them.
Also, focus on building a presentation that delivers value to people so they realize how advantageous it was to see the content you prepared.
4. Control nervousness
We know that this can be one of the most difficult things, especially for those with no public speaking experience.
Personally, even if you can’t completely avoid anxiety, try to control your breathing and the way you speak, so that it is possible to convey an image of professionalism.
Once again, we return to the importance of practicing what…
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