Creating a free institutional email is possible with the right tools. Having one gives you great advantages at a professional level and it is important that you know the options that different companies offer you and choose what best suits you to professionalize the image of your business.
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Having an institutional email is important for any person or company that has a virtual store, both to facilitate communication processes and to convey a more professional image.
Therefore, in this article we are going to teach you how to create an email with your own domain for free and we will share some benefits of having an institutional e-mail.
Let’s start. 😉
What is institutional mail?
Is a Email address made of:
- The name of a person
- A word or an area of the company and
- The dominance of the brand.
The institutional mail It is a tool that allows business communication and also enhances your brand when you are undertaking.
An example of institutional email is hola@, which we use in Tiendanube as a channel for users to contact us and vice versa.
Advantages of creating an email with your own domain
Creating an institutional email for your business, especially if you have one, will bring numerous benefits both in the short and long term, some of them are:
- Credibility in the market
- Build trust
- Organization
1. Credibility in the market
Businesses with institutional mail usually have more credibility in the market in which they operate. This is because companies that use common server email addresses—such as Gmail, Yahooetc.—, can be seen as amateurish.
2. Build trust
Credibility has a lot of influence on your relationship with your allies, clients and potential clients. And it is that businesses with emails with their own domain transmit a more professional and reliable image. In the end, this favors both sales and loyalty.
3. Organization
If you intend to use email as a customer service channel, an institutional email account will allow you to manage your company’s contacts independently of your personal affairs. This way you can create a much more practical and efficient routine.
How to create an institutional email?
Some services of hosting (hosting) such as or offer, within their hosting plans, the creation of personalized emails. To host a website with these companies you must pay a fixed monthly fee.
If you are using a service hosting that does not offer the option of having institutional emails —or one—, you are going to need a tool that allows you to integrate the domain of your site with the email account.
To do this, we began to investigate and found some alternatives on the market that allow you to create an institutional email for free.
How to create a free institutional email?
There are some alternatives to create institutional emails at no cost, here we present four ways to create free email with your domain name.
- Free institutional mail with Zoho Mail
- Free institutional mail with Yandex Mail
- Free institutional email with Gmail
- Free institutional email with Outlook
Now we explain how to create an institutional email with each of these tools. Follow the steps!
Learn more…
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How to create a free institutional email with Zoho Mail?
, it is a software that offers various benefits to users of its free plan that can be very useful for your business, for example:
- hosting email address for your own domain.
- 5 user accounts.
- 5GB of storage.
- Attachments up to 25 MB.
- Ability to upload files up to 1 GB.
- 2FA (two-factor authentication).
However, the free version of Zoho Mail does not have the IMAP/POP function to be able to open emails from a platform such as Gmail or Outlook, for example. Of course, access to mail through the tool’s own website can be done without any limitation.
Do you like the idea? Then keep reading because we are going to tell you, step by step, how to create an email with your own domain in Zoho Mail:
1. Go to the page that offers Zoho Mail. At the bottom of that page, you will see the option of the free plan. Select “Try Now”.
two. Enter your own domain and press “Add”. Then complete the requested data, accept the terms and conditions and choose “Proceed”.
3. The creation of your account will be confirmed and, at the same time, you should receive a text message to your cell phone with the verification code. Once you receive it, write it down and press “Check”.
Four. Wait a few seconds until you are redirected to the Zoho Mail setup page. Under “Select your domain’s DNS Manager (DNS Hosting provider) from the list”, select “Others”.
5. Press the “CNAME Method” option.
6. Send an email to from the email account with which you manage the store. In this mail, includes the data from the previous point in text format or a screenshot as an attached file so that, from Tiendanube, we can finish the configuration on the servers.
Once we confirm receipt of this e-mail, you must finish completing the operation in order to obtain your free email accounts. Less to go, patience!
Final steps to create a corporate email in Zoho Mail
1. Login to Zoho Mail again, but this time log in with the data of the new account you created in the previous tutorial. To do this, click on “Access Zoho Mail” and then fill in the email address with which you registered and your password.
two. On the next page, choose “Verify”. You will return to the last screen of the previous tutorial, there select “Verify” again.
3. You have to recreate the admin account from the first tutorial (see step 2). Then select “Create Account”.
Four. Select “Next” on the following screens to finish the setup.
5. Lastly, press “Proceed to access Zoho Mail”.
Clever! Your email account with your own domain is already working.
To check your mail you can access from your browser to . You can also set up your account with Outlook, Thunderbird and other services (this option is not available for the free plan).
How to create a free institutional email with Yandex Mail?
Another tool to create a free personalized email is Yandex Mail. Being a Russian company, its interface is not available in Spanish, but there is an English version.
Between the advantages of using Yandex Mailwe can stand out:
- 10 GB of cloud storage.
- Institutional email with its own domain.
- Service anti-spam.
- Email filters.
- Calendars and cloud storage.
- Application for mobile devices.
To create an account in Yandex Mail, if you are not familiar with English, you can use a simultaneous translator like . The good news is that it is very easy to registerjust follow the steps below:
1. Go to the website, click on the email icon and then on “Create an account”.
two. Enter your name and surname in the registration form, the platform will understand that this registration belongs to the owner of the account. Next, define a name for the email address.
3. Next, establish a personal and non-transferable password, since access to your institutional email must be restricted.
💡 We advise you to combine numbers with uppercase letters, lowercase letters and symbols, to make your password more secure.
Four. Finally, enter your cell phone number. Although this field is optional, for security reasons, it is highly recommended to fill it out. After that, click on the “Register” button.
Done, your account has been created! 📧
How to create a free institutional email with Gmail?
This option is optimal if your company is small, you do not need to use collaborative tools to work with a large team and accounts with own domain. However, if you have a larger business in which collaboration is a key part of the day-to-day, then we recommend that you review the plans of which includes integrations like Google Meet, Google Drive and many more benefits.
Gmail, Google’s email service, offers the opportunity to use your own domain email in a traditional inbox. To create an email free institutional with Gmail you need two things:
- A Gmail account.
- A domain of your own for your brand with e-mail service.
If you already have both, then get to work and connect your corporate email with your Gmail inbox.
Steps to create an institutional email with Gmail
- Sign in to Gmail with your email, like you always do.
- Click on the “Setting” that you will find in the upper right corner and then in “See all settings”.
- In the top menu, select “Accounts and import” and then click “Add another email address”.
- A new window will open where you can configure your email account. It is important that you have your own domainotherwise there will be no way to use email from Gmail.
You can also create a free institutional email with more tools such as a test at so that you know the functionalities of the suite room for 14 days and after that you can pay a subscription.
How to create a free institutional email in Outlook?
Outlook also allows you to use your own domain email in your inbox. Just like with Gmail, you need to have an Outlook account and your own domain with email service.
If you meet these two conditions, then you will be able to use Outlook to review and send emails from your mail institutional, just follow these steps:
- Access your Outlook mail, as you always do.
- Click on the “Setting” that you will find in the upper right corner and then in “See all Outlook settings”.
- In the side menu, select the option “sync email” and then click “Manage or choose a primary alias”.
- Your Microsoft account manager will open. In section “account aliases” Choose “add email”.
- You will see a window like the one below, there select “Add an existing email address as a Microsoft account alias” and write your brand email.
If you want connect more than one institutional email to your Outlook inbox and also have…
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