How to make an electronic invoice step by step

The electronic invoice is a functional digital receipt. At the tax level, it is the official support for all sales of goods and/or services. To know how to make an electronic invoice from the AFIP page, continue reading this tutorial.

In this article, we explain what an electronic invoice is, how to invoice and what tools exist to issue this receipt. We are going to do a brief review of all the points before going fully into the step by step. Let’s keep going!

What is the electronic facture?

The electronic invoice is the legally valid digital commercial document as support for any transaction. This receipt replaces the physical format (on paper), which works only as a backup of the previous one, but not independently.

This virtual billing method allows the management, storage and exchange of receipts through electronic or digital channels without the need to print them.

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Who should generate the AFIP electronic invoice?

The subjects reached that must use electronic invoicing are the following:

• Monotributists
• Registered in the Value Added Tax
• Those who develop any of the activities included in the .
• Exporters, for the .
• Traders of non-registrable used goods, framed in the .

In the case of monotributistas, all must issue electronic invoices to legally complete operations as final consumers.

In it, the AFIP ordered that all monotributistas must invoice electronically. The paper invoice is only authorized to be used as a backup mechanism in cases where there are technical failures with the online system.

The AFIP exempts from this obligation those who remain in the Social Inclusion and Promotion of Independent Work Regime.

📒 We bring you the AFIP link to expand the information about .

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How to make an electronic invoice

In this section, we present the instructions so that you are clear how to bill and keep your business accounting in order.

If you are already working with a trusted accounting professional, you can continue to do so with that person. If you are doing it on your own, you can generate the invoice online directly from the AFIP page. For this, you need:

• CUIT, CUIL or CDI.
• security, or higher.
• Have the services of “Online receipts” and “Management of points of sale and addresses” incorporated into your Fiscal Key Portal.

You can generate the AFIP electronic invoice from your computer, tablet or cell phone with an internet connection.

The channels available to make the electronic receipt are:

• Online Voucher service.
• That of AFIP, an application available for iOS and Android where, in addition to generating the web invoiceyou can manage customer base, products and services.
• The , an electronic equipment approved by the AFIP that allows you to process, register, issue receipts and keep data of fiscal interest in support of the operations you generate.

Step by step to issue electronic invoice

These are the ones to issue an electronic invoice:

1. Enter and log in with your tax code.
   To generate an electronic invoice in AFIP you have to previously enable a point of sale. In case you have this pending, we bring you the .
2. Go to Online Vouchers and select the corresponding associated taxpayer.
3. Select the Additional Voucher Data option on the online Voucher Regime screen.
   Complete the form with the requested information and click on “Save”.
4. Select the Generate Receipts option. This step includes some instances inside. You will have to complete the fields with the information requested in:
   1. Points of Sale and Types of Receipts enabled for printing.
   2. Emission data. Here the system requests the receipt date, concepts to include and indicate if the transaction is in foreign currency.
   3. Receiver data. Enter the information about the condition against that of the receiver (for example, “Final Consumer”), type and number of document, Name or Company Name, Business address and e-mail.
   4. Operation data. The mandatory data to fill in are the description of the product or service, the quantity and the unit price. You will be able to add description lines if necessary and the system will add the detailed amounts.
      Review all the data entered on the summary screen and click on “Confirm data”.
5. You will see the message that tells you that you generated the receipt. You can choose to print it.

How to cancel an electronic invoice?

If you need, you need to issue a Credit Note.

This receipt allows you to adjust the indicated amount or, directly, cancel the issue in order to generate an electronic invoice again with the corrected information.

How to make a credit note

In the first instance, it is important to bear in mind that the type of must coincide with that of the invoice that you are correcting or canceling. For example, type “C”.

The first steps, up to 4, coincide with those of the tutorial to make an electronic invoice. When indicating the type of receipt, this would be “Credit Note C”.

Regarding the Operation Data, make sure that the concepts coincide with those of the invoice to be corrected or cancelled.

In the Receiver Data, in addition to filling in the requested information, do not forget to complete the final section of Associated Vouchers. At this point, you will indicate the type of invoice you are correcting or canceling, its point of sale and the date of issue.

Finally, keep in mind that, after issuing the Credit Note, it will be necessary to rebill, that is, re-generate an electronic invoice in AFIP with the definitive information.

💡 In case you have any questions about how to make an electronic invoice, we leave you the .

Online billing tools

Here we share three billing systems that can help you to have in order your and the accounting of your online business.

1. Billing

This app consists of an online biller. If your e-commerce is Tiendanube, you can download from our Application Store. With this integration you will be able to issue online invoices for your sales directly from the Panel’s order list.

✅ We bring you closer to your online store.

In addition, as an exclusive benefit for Tiendanube customers, you access 1,000 invoices or 30 days for free and there is no installation cost or minimum permanence.

2. accounting

This application offers a comprehensive service and consists of an online management and accounting system.

includes electronic invoicing, issuance of budgets, tax and financial reports in real time and mass invoicing for Tiendanube sales.

In addition, it offers you the option of automating the creation and download of “.txt” tax files to submit to the AFIP.

✅ This is to your sales page.

If you are a Tiendanube customer, you automatically access a 10-day free trial and you can download it directly from our Cloud Application Store.

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3. Tango Invoice

It is a software developed to automate both the billing of a businesslike him and her generation of accounting reports.

It is a solution designed for companies of different sizes and it can be used both in businesses that have physical premises, and in those that only carry out services.

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Choose the option that is most practical for you to keep it in order.

4. Xubio

Xubio is a cloud management solution for entrepreneurs, companies and accountants in Latin America. It currently offers its services in Argentina, Colombia and Mexico.

serves for control, organize and automate administrative tasks. It offers electronic invoice functionalities, stock control, accounts receivable and payable, tax update, budgets and personalized invoices.

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How to bill: additional information

Before we go, we compiled some of the most frequently asked questions about how to bill electronically.

How to consult the receipts generated?

On the Online Receipt Regime screen, select the “Inquiries” option. After filling in the requested fields, click on “Search” and the system will show you the matching electronic invoices. At this point, you can view and export files.

What happens if the electronic invoice is not issued?

According to the norm, billing is mandatory and, with it, people who do not comply with the AFIP provision would obtain an economic sanction. To learn more about this point, we recommend you read about .

What is the cost of issuing an electronic invoice?

Generating an electronic invoice in AFIP is a free procedure.

Clever! you saw how to make an electronic invoice step by stephow to cancel it and three allied tools to facilitate all this management.

If you are thinking of creating an online store, we invite you to ! The first 30 days are free and you will find yourself with an intuitive platform capable of offering you what you need to sell online.

Keep in mind that this post does not have the nature of advice or recommendation to adopt a specific tax criterion, which should be consulted with tax advisors regarding all tax consequences to the extent deemed necessary.

In this sense, this guide does not constitute advice or professional service by Tiendanube on any particular matter. The company assumes no liability for any damages resulting from or in connection with the use of such information.