What is billing 4.0 and when does it go into effect?

The billing 4.0 It is a new scheme for issuing tax receipts, mandatory as of January 1, 2023. Those who do not issue CFDI 4.0 will not be able to continue billing. If you haven’t issued it yet, here you can learn how to do it.

Mandatory as of January 1, 2023, the billing 4.0 It is a new scheme for the issuance of tax receipts and invoice cancellation rules. Although more and more Authorized Certification Providers (PAC) have this update, we recommend that you do not rely on it, because the issuance of CFDI 4.0 It implies a previous phase, in which you need to know details of the invoice and ask your customers for certain information.

If we take into account that in December the availability of collaborators, suppliers and clients is reduced, it is a good idea that you get down to work if you are still not 100 with the billing 4.0.

But don’t worry: here you will learn everything you need to know to easily comply with this tax requirement. 😎

What is billing 4.0?

The billing 4.0 It is a new format of the Internet Digital Tax Receipt (CFDI) that taxpayers must use to issue their electronic invoices and other related documents, such as the CFDI of withholdings, payroll and payment supplements.

In addition, invoice 4.0 implies a series of changes in the fiscal data that we collect as taxpayers, as well as new rules for the cancellation of invoices.

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When does Billing 4.0 go into effect?

After several postponements by the SAT, finally the deadline for coexistence between the CFDI 4.0 and CFDI 3.3 was set for the December 31, 2022.

This was established in the first operative article, of the Fifth Resolution of Modifications to the Miscellaneous Tax Resolution for 2022 (RMF 2022).

Although it seems a distant date, it is recommended not to delay the implementation of CFDI 4.0from the fiscal, operational and commercial point of view:

• cast the invoice 4.0 will prevent you from incurring possible sanctions or rejections as of the first day of 2023, when its issuance is mandatory.
• Going forward to the last months of the year will allow you to have enough time to capture the tax data of your clients. This process can take several weeks.
• Having the new invoice format will help you build the trust of your suppliers and customers, who will see that you are in line with what the authority marks.

How is billing 4.0?

The migration to CFDI 4.0 is due to the fiscal policy of obtaining more information on the activities of taxpayers, as well as continuing to promote the formality of the economy.

In this sense, the invoice adds fields and nodes to help the SAT to understand the activities of the taxpayers:

1. It includes the name and tax domicile of the issuer and receiver.
2. It bears the name, RFC and postal code of the receiver in a mandatory way.
3. It contains attributes that allow identifying if the receiver belongs to the primary sector or if it covers exports.
4. It incorporates new fields to identify if the operation is subject to indirect taxes or not.
5. It presents more validation elements than the previous CFDI 3.3.
6. You must indicate the periodicity in the global invoices, as well as nodes to report a series of additional data.

Additionally, billing 4.0 includes updates to the plugins for receiving payments and for withholdings. I’ll explain it to you right away.

This will help you…

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Changes in the plugin for receiving payments

Normally, when you receive payments in installments or deferred, you must issue a payment complement no later than the 10th day of the following month in which you received the payment.

For example, suppose that on September 17 you filled a large order, for which the customer pays you an advance payment that same day and pays you the rest until the 30th of that month. In this case, according to the SAT, you have two options:

• Issue a payment add-on on the day you received the advance and a second add-on when you receive the rest.
• Encompass the two payments received in a single complement, since they were made by the same recipient.

Now, with billing 4.0, the payments plugin is updated to version 2.0, so you will have to fill in new fields related to:

• Information about whether payments are taxable.
• Total amounts of payments received, with details of the taxes transferred or withheld.

New fields in the CFDI for withholdings and payment information

For its part, the withholding receipt is a tax document used to report on payments made by taxpayers residing abroad.

Also updated to version 2.0, the CFDI for withholdings also asks for new information:

• It must contain name and fiscal address with postal code of issuer and receiver.
• It may be related to other CFDIs, through a new node.
• It includes new fields to inform the tax regime and place of issue.
• Presents adjustments in the validation rules and catalogs.

Learn with this…

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Rules for the cancellation of invoices

With the implementation of billing 4.0, the rules of . To begin with, the SAT now only admits four reasons for canceling an invoice. Let’s take a closer look:

CFDI cancellation reason
Description

Voucher issued with relationship errors The invoice must be reissued. It is canceled because it contains errors in the product key, unit value or any other data. CFDI issued with unrelated errors Likewise, the invoice is canceled due to an error. But in this case it will not be reissued. That is, it is not required to relate to any other generated invoice. The operation was not carried out The invoice operation was not carried out. Nominative operation, related to a global invoice The client requested an invoice for a sale that was included in the global invoice. For this reason, this last CFDI is canceled and a new one is issued.

An invoice can now only be canceled with the acceptance of the receiver. To do this, you must request cancellation through the SAT or your electronic biller. And the recipient will have three business days to respond.

Now, there are some cases in which you do not need the acceptance to cancel an invoice. These are the CFDIs that can be canceled directly:

• For a maximum amount of one thousand pesos.
• Payroll, discharge or transfer.
• Income, issued to taxpayers of the RIF (Fiscal Incorporation Regime).
• Withholdings and payment information.
• That cover operations with the general public.
• Issued to residents abroad.
• Generated in the last 24 hours.
• issued from My accounts.
• CFDI issued by members of the financial system.

How to issue CFDI 4.0?

First of all, make sure that your information registered with the SAT is up to date. If possible, generate one to validate your data. Also, ask your customers for the information you need as invoice recipients:

• Tax residence
• Tax regime

In addition to being updated to CFDI 4.0, it easily identifies which of your clients do not yet have their complete information and automates information requests.

Maybe it will be useful to you…

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Issue your CFDI 4.0 from Tiendanube!

For online billing from Tiendanube in Mexico, you have different online billing tools integrated into this platform, such as:

• Invoice. A billing system that offers different accounting, payroll and billing packages. Its tax receipt stamping service is certified by the SAT.
• Bind ERP. An administration and accounting system that, in addition to generating your invoices, supports you with the management of orders and other key processes of your business, such as purchases and supplier management, finances, sales, among others. In addition, Bind ERP is also integrated with Amazon and Mercado Libre.

Both systems offer you the self-invoicing portal of , so that your clients can generate their CFDI themselves.

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In summary

The new billing 4.0 came into force in 2022, but is in a coexistence period with CFDI 3.3, to be mandatory from 2023.

Among the most important changes for you, is the validation of your customer data and the new information that you must request for different plugins. Also, the rules for canceling invoices have changed and now you can only do so for specific stipulated reasons.

Complying with CFDI 4.0 is easier than it seems, as there are different billing providers that allow you to simplify your invoices or even automate their issuance by connecting them with your online sales. You just need to compare the option that best suits your business.

Remember to look for an authorized provider specialized in ecommerce, who has the integrations you need. After all, it’s about helping you simplify your life, while also taking the SAT smoothly.

If you have a business and you still don’t sell online, what are you waiting for? so you can create your store and start selling online. The best of all? You do not require advanced programming knowledge to have your website with a shopping cart. Do the test!