If you have ever asked for a resignation from a company, you know that it is necessary to write a sick leave letter to formalize your departure.
But if you never asked for a resignation and you still did not know that information, it is important that you understand that the sick leave letter is also part of all the legal documentation that the employee must submit when leaving a company.
The big problem is that it is not always easy to write that letter.
So, to help you, we have selected the 7 most used sick leave letter models. Choose the most suitable for your situation and copy it!
What is a sick leave letter and what is it for?
The letter or request for sick leave is a document that serves to formalize your desire to disassociate yourself from an institution.
And it will help the personnel department to understand the reasons that led the employee to make that decision.
Sure, people don’t always post the reason why they’re dating.
But if this is the case, the leave letter will also be important for the company to understand what it could have done differently to retain the employee.
In addition, it may be that the reasons for the resignation are hindering other employees as well. Then, by understanding them, the personnel department will be able to think of strategies to maintain good .
And, finally, being able to communicate with the managers and the company and leave maintaining good relations with everyone is essential so that you always keep your doors open and continue doing still far from the institution.
Important tips for writing your resignation request
Regardless of the sick leave letter model you choose, there are some tips that apply to all of them. Look:
- Be objective when writing your letter;
- Write in your own handwriting, ie typed letters are not acceptable;
- Put your full name;
- Write the name of the company;
- Inform the position you occupy in it;
- Detail the period of compliance with the notice (or write that the period will not be fulfilled and that this has already been previously notified);
- Specify place and date of delivery of the letter;
- Sign the letter at the end;
- Make a copy to keep with you (it can be a photocopy or another similar letter and written by hand).
A very common doubt is how the employee’s data should be completed, such as the number of the identity document and tax identification document.
Personal information is not needed, since the company already has these data, including bank data.
Thus, the sick leave letter must be exclusively to report your departure.
Now that you have understood why you should write a sick leave letter when requesting to leave a company and what information should be included in that letter, examine 7 models that you can use.
1. Simple sick leave letter
In general, any leave letter should be as direct as possible, but you can write an even simpler one.
If you want to be brief in your explanations and not so formal, you can use the following model:
To _____________________ (company name)
Dear ____________________ (name of your manager),
For personal/professional reasons, I formally notify you of my request to resign from the position of _______ (position you hold).
I request immediate withdrawal, with exemption from the notice period.
____________________, _____ of ____________, 20__. (Place and date)
(Insert your signature)
(Write your full name)
2. Detailed sick leave letter
Some people prefer to explain in more detail the reasons that led them to request resignation.
As we said in the previous tips, it is important to be objective in the letter. But, if you really want to write your more detailed sick leave letter, you can follow this model:
____________________, _____ of ____________, 20__. (Place and date)
To _____________________ (company name)
Dear Sirs),
I hereby formally notify you of my request to resign from the position of _______ (position you occupy) that I have held in this company since ___/___/___ (date of your admission).
I inform that the reasons for this request are strictly professional. I received a proposal for a new challenge at the company _________ (name of the new company), which led me to make this decision.
I am grateful for the learning, for the projects developed, for the team with which I worked and the confidence in my work during all that time.
I affirm that I will comply with the notice in the period between ___/___/___ (start date of the notice) and ___/___/___ (end date of the notice), this being my last day of work.
I am also at your disposal to transmit to the next person in charge all the projects that are under my responsibility and that will not be completed before my last day of work.
If necessary, I am available to train the new employee who will take my place.
I thank __________(name of the company you are leaving) for the opportunity.
(insert your signature)
(Write your full name)
3. Letter of sick leave with notice
One of the most used models is the sick leave letter with notice.
If you decide to serve the 30-day notice, it is very important to make this clear in your letter.
It is not necessary to prolong it very much. You can even make a simple leave letter, like the one in model 1 that we present here, but change the ending and add notice.
But if you decide to be more formal in your letter, you can use the following model:
____________________, _____ of ____________, 20__. (Place and date)
To _____________________ (company name)
Dear Sirs),
I hereby formally notify you of my request to resign from the position of _______ (position you occupy) that I have held in this company since ___/___/___ (date of your admission).
I inform that the reasons for this request are professional/personal.
I affirm that I will comply with the notice in the period between ___/___/___ (start date of the notice) and ___/___/___ (end date of the notice), this being my last day of work.
(Insert your signature)
(Write your full name)
4. Letter of sick leave without notice
In the event that you do not want to, or for some reason cannot comply with the notice, you must communicate this decision in your letter.
It is important to remember that, by not complying with the notice, a value will be deducted from the amount you receive from your termination.
____________________, _____ of ____________, 20__. (Place and date)
To _____________________ (company name)
Dear Sirs),
I hereby formally inform you of my request to resign from the position of _______ (position you occupy) that I have held in this company since ___/___/___ (date of your admission), for personal/professional reasons.
I request immediate dismissal, with exemption from the notice period.
(Insert your signature)
(Write your full name)
5. Letter of sick leave to be able to study
If the reason that led you to resign is to study and you need to leave the company, but you want to leave the doors open for a possible return, it is interesting to put in your letter that you need to focus on studies at that time.
Take a look at our tip:
____________________, _____ of ____________, 20__. (Place and date)
To _____________________ (company name)
Dear Sirs),
I hereby formally notify you of my request to resign from the position of _______ (position you occupy) that I have held in this company since ___/___/___ (date of your admission).
The reason for this request is personal. I enrolled in the _________ (course name) course and for now I need to focus on my studies.
I affirm that I will comply with the notice in the period between ___/___/___ (start date of the notice) and ___/___/___ (end date of the notice), this being my last day of work. (Or request immediate dismissal, with exemption from compliance with the notice).
If possible, I request that the notice period be waived.
(Insert your signature)
(Write your full name)
6. Letter of sick leave with regret
Another sample sick leave letter is the one that shows that you are sad to leave the company.
It is widely used when the reason for disassociation is personal, for example, a change of state or country.
____________________, _____ of ____________, 20__. (Place and date)
To _____________________ (company name)
Dear Sirs),
With great regret, I hereby formally inform you of my request to resign from the _______ position (position you hold) that I hold in this company, for strictly personal reasons.
I am grateful for having worked in this company and for all the learning. I am deeply grateful to the fantastic team that I was able to be a part of and to all the leaders who joined me.
I make myself available to comply with the notice in the period between ___/___/___ (start date of the notice) and ___/___/___ (end date of the notice), this being my last day of work.
If possible, I request that the notice period be waived.
(Insert your signature)
(Write your full name)
7. Letter of sick leave with thanks
To finish, you can also thank for everything that happened during your period in the company. This can be good for the personnel department, which will understand the positive points of the institution.
____________________, _____ of ____________, 20__. (Place and date)
To _____________________ (company name)
Dear Sirs),
I hereby formally inform you of my request to resign from the position of _______ (position you occupy) that I have held in this company since ___/___/___ (date of your admission), for personal/professional reasons.
I would like to thank my manager ____________ (name of your manager/coordinator) who accompanied my career in this company, and with whom I was able to learn a lot and develop professionally.
To the team of _____________ (name of the team you were part of), I appreciate the trust, the learning and the work together. You were also essential for my professional growth.
I thank the entire company, for the knowledge exchange, for the opportunities, the guidance, the support and the encouragement.
I make myself available to comply with the notice in the period between ___/___/___ (start date of the notice) and ___/___/___ (end date of the notice), this being my last day of work.
Sincerely.
(Insert your signature)
(Write your full name)
How to resign?
If you entered this post, it is probably because you are thinking of requesting resignation.
We know that this is not an easy decision to make and that only you will be able to define whether or not you should leave your current job.
If you have already made the decision, we hope that the 7 sick leave letters that we present here can help you when you leave the company.
Now, if you still have doubts about what to do, be sure to see our post about .
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